8–12 January 2018
Gaylord Palms, Kissimmee, Florida

Policies

Publication Policies

AIAA will not consider for presentation or publication any paper that has been or will be presented or published elsewhere. Authors will be required to sign a statement to this effect.

AIAA policy precludes an abstract or paper from being submitted multiple times to the same forum. Also, AIAA will not republish a paper that has already been published by AIAA or another organization.

Papers being submitted to the Student Paper Competition must be indicated during the submission process as “Student Paper Competition” presentation type. Students should not submit the abstract more than once. Only submissions with “Student Paper Competition” presentation type indicated will be eligible for the competition. Papers selected for that competition will be published along with the forum proceedings.

"No Paper, No Podium" and "No Podium, No Paper" Policies

If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the conference. It is the responsibility of those authors whose papers or presentations are accepted to ensure that a representative attends the conference to present the paper. If a paper is not presented at the conference, it will be withdrawn from the forum proceedings. These policies are intended to eliminate no-shows and to improve the quality of the conference for attendees.

Timing of Presentations

Each paper presentation will be allotted 30 minutes, including introduction and question-and-answer period, except where noted in the program.

WARNING—Technology Transfer Considerations

Prospective authors are reminded that technology transfer guidelines have considerably extended the time required for review of abstracts and completed papers by U.S. government agencies. Internal (company) plus external (government) reviews can consume 16 weeks or more. Government review if required is the responsibility of the author. Authors should determine the extent of approval necessary early in the paper preparation process to preclude paper withdrawals and late submissions. The conference technical committee will assume that all abstracts, papers, and presentations are appropriately cleared.

International Traffic in Arms Regulations (ITAR)

AIAA speakers and attendees are reminded that some topics discussed at conferences could be controlled by the International Traffic in Arms Regulations (ITAR). U.S. nationals (U.S. citizens and permanent residents) are responsible for ensuring that technical data they present in open sessions to non-U.S. nationals in attendance or in forum proceedings are not export restricted by the ITAR. U.S. nationals are likewise responsible for ensuring that they do not discuss ITAR export-restricted information with non-U.S. nationals in attendance.

General Policies

Nondiscriminatory Practices

AIAA accepts registrations irrespective of race, creed, gender, color, sexual orientation, physical handicap, and national or ethnic origin.

Restrictions

Photography or the video or audio recording of sessions or exhibits, as well as the unauthorized sale of AIAA-copyrighted material, is prohibited.

Dates to Remember

  • Open for Abstract: 27 Mar 2017
  • Abstract Deadline: 12 Jun 2017
  • Manuscript Deadline: 05 Dec 2017
  • Early Bird Reg Deadline: 18 Dec 2017
  • Cancellation Deadline: 25 Dec 2017

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