8–12 January 2018
Gaylord Palms, Kissimmee, Florida

What to Know On Site

Information for Technical Presenters and Session Chairs

Speakers’ Briefing in Session Rooms

Authors who are presenting papers will meet with session chairs and co-chairs in their session rooms for a short 30-minute briefing on the day of their sessions to exchange bios and review final details prior to the session. Please attend on the day of your session(s). Laptops preloaded with the Speaker Briefing preparation slides will be provided in each session room. There is only one briefing time slot per day for all sessions occurring that day. Speakers’ Briefing schedule is as follows:

Monday-Friday: 0730-0800 hrs

Speakers’ Practice

Speakers who wish to practice their presentations may do so. A sign-up sheet will be posted outside the door. In consideration of others, please limit practice time to 30-minute increments.

Session Chair Reports

All session chairs are asked to complete a session chair report to evaluate their session for future planning. AIAA has partnered with Canvas Solutions, Inc. to provide an electronic Session Chair Report form. You can download the FREE mobile app in your App Store, AppWorld, or Marketplace by searching for “Canvas Solutions, Inc.” The mobile app is free, so please be sure to download it. Detailed instructions will be provided in the session rooms. If you do not have a tablet or a smartphone, simply use the report form as a guide and enter your session chair report information at the session chair reporting computer station located on site near the AIAA registration area. Report data will be collected and used for future planning purposes, including session topics and room allocations. Reports must be submitted electronically no later than Friday, 12 January.

Timing of Presentations

Each paper will be allotted 30 minutes (including introduction and question-and-answer period) except where noted.

“No Paper, No Podium” and “No Podium, No Paper” Policy

If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the forum. Also, if the paper is not presented at the forum, it will be withdrawn from the proceedings. It is the responsibility of those whose papers or presentations are accepted to ensure that a representative attends the forum to present in their place if they are not able to attend. These policies are intended to improve the quality of the conference for attendees.

Technical Paper Support

If you have any questions about manuscript uploads, author changes, etc., you can visit the Technical Paper Support Desk located near AIAA Registration. Hours of operation will be posted at the desk.

Audiovisual

Each session room will be preset with the following: one laptop computer, one LCD projector, one screen, one microphone and sound system (if necessitated by room size), and one laser pointer. You may also use your own computer. Any additional audiovisual equipment request on site will be at the cost of the presenter. Please note that AIAA does not provide security in the session rooms and recommends that items of value not be left unattended. Requests for additional audiovisual equipment may be made to Alexi Thomas by 1 December.

Dates to Remember

  • Open for Abstract: 27 Mar 2017
  • Abstract Deadline: 12 Jun 2017
  • Manuscript Deadline: 05 Dec 2017
  • Early Bird Reg Deadline: 18 Dec 2017
  • Cancellation Deadline: 25 Dec 2017

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